SharePoint list settings 2013

SharePoint list settings 2013

In this article, you will learn about settings available in SharePoint document library & list.

List name, description, and navigation:

You can provide the specific name and brief description of a list and library.If you want to show this list link in left quick launch then choose Yes else No.

Versioning Settings

Versioning features of the list help you to see the history of list and list items.Specify whether a version is created each time you edit an item in this list.

Requires content approval for submitted items:

uploaded item in a document library will be viewable in the list or the library once approved when you choose yes.

Create a version each time you edit a file in this document library: You can create a version of the item when an item edited or deleted.

Draft Item Security:

Drafts are minor versions or items which have not been approved. Specify which users should see draft items in this list?. It means which user can see this item in draft.there are option like Any user who can read items, Only users who can edit items, Only users who can approve items (and the author of the item)

Advanced Settings

Advanced Settings have plenty of options for us to modify content types.

Allow management of content types:

specify whether to allow the management of content types on this list. Each content type will appear on the new button and can have a unique set of columns, workflows, and other behaviors.

Read access:

Specify which items users can read and edit.

Attachments:

Specify whether users can attach files to items in this list.

Folders:

Specify whether the “New Folder” command is available. Changing this setting does not affect existing folders.

Search:

Specify whether this list should be visible in search results. Users who do not have permission to see these items will not see them in search results, no matter what this setting is.

Reindex List:

Click the Reindex List button to reindex all of the content in this document library during the next scheduled crawl.

Offline Client Availability:

Specify whether this list should be available for offline clients.

Quick Edit:

Specify whether Quick Edit can be used on this list to bulk edit data.

Dialogs:

If dialogs are available, specify whether to launch the new, edit and display forms in a dialog. Selecting “No” will cause these actions to navigate to the full page.

Validation Settings

If the user will provide any specify kind of validation in a text box then he can apply validation to just put a formula in this below box.

Rating Settings

Specify whether or not items in this list can be rated.
When you enable ratings, two fields are added to the content types available for this list and a rating control is added to the default view of the list or library. You can choose either “Likes” or “Star Ratings” as the way content is rated.

Audience Targeting Settings

Enabling audience targeting will create a targeting column for this list. Web parts, such as the Content Query Web Part, can use this data to filter list contents based on the user’s context.

Form Settings

Use Microsoft InfoPath to customize the form for this list. You can modify the form layout, add pictures and formatted text, add custom data validation, create additional views, and add rules.

Save Document Library as Template

If you need to store the same schema on another site then you need to save Save Document Library as Template. Upload template(.stp File) in the gallery and add the list on another site.

Permissions for this document library:

when you will create list automatic site default permission will be add on list or document library. If you want to remove default permission then you can break inheritance as shown in below screen.

Manage files that have no checked in version:

It is the place where all the file is checked out by another user means a user is working on this file. But if you want you can check in these files for you.  if you are the admin and owner of this list.

Workflow Settings

this is the place where you can see all the workflow associated with this list or library.

Information management policy settings

By default, a list will enforce the retention schedule set on its content types. Alternatively, you can stop enforcing content type schedules and instead define schedules on the list and its folders.

Enterprise Metadata and Keywords Settings

An enterprise keywords column allows users to enter one or more text values that will be shared with other users and applications to allow for ease of search and filtering, as well as metadata consistency and reuse.

Adding an Enterprise Keywords column also provides synchronization between existing legacy keyword fields and the managed metadata infrastructure. (Document tags will be copied into the Enterprise Keywords on upload.)