Introduction about SharePoint List and Library Views

SharePoint List/Library Views

SharePoint list view is used to organize, filters and styles to show the list item in different ways.You can create your personal view and you can create a public view if you have permission to create it.

Type of List view

 

  • Standard View
  • Datasheet View
  • Calendar View
  • Gantt View
  • Access View
  • custom View in SharePoint Designer
  • Existing view

Standard View

This view is used to displays your library and list items one row following another. it is the default for most types of libraries and lists. You can customize the view according to you by adding and removing the column from the view.

Calendar View

This view is used to displays your list and library in a format similar to a wall calendar. You can apply monthly, weekly or daily views in this format. This view can help when you want to see the items in the library or list chronologically.yo can use this view only when library or list must contain columns with start and end dates for the calendar items.

Datasheet View

This view is used to displays library and list items in a grid view, similar to a spreadsheet. it is also known as Quick Edit and can help when you have to edit multiple items in a library or list at the same time. Using this view you can export your data to a  database program or spreadsheet easily. Datasheet View has some limitations –  all Excel functionality is not available, let’s have an example. If an item in a column is grayed out, then that type of column is not editable.

Gantt View

This view is used to displays library and list items in bars that track progress. this view can help to manage the projects. Let’s have and an example, If I want to see which tasks are overlapping each other and also visualize overall progress.

Access View

this view is Used to Microsoft Access to create reports and forms that are based on the library or list. it is available  Only if you have Microsoft Access installed.

Existing view

If an existing view is almost the view that you want, you can save time by using an existing view as the starting point for creating your new view. Under the heading Start from an existing view, you’ll see a list of your current views. Click a view to creating a new view.

Way to Creating View

Default view:

All libraries and lists have a default view, it is the view when people see the list or library. If you want to change the default view of the list you can change but before to delete default view you must create a public view. you can’t add the personal view as the default view for list or library.

Audience:

at the time creating list or library view there is an option to create a public or personal view.Personal view means only you can see it and on another hand, a public view can see all the Audience.You can not change the public view to a personal and personal to public.
For creating public view you need to permission for Designer group or equivalent permissions and for personal view you need to permission for Member group for the  library or list or have the equivalent permissions

Columns

The column in the view contains the list item information and Select or clear the check box next to each column you want to show or hide in this view of this page. To specify the order of the columns, select a number in the Position from left box.

Sort:

You can sort item means to set the order of displayed items.you can select up to two columns to determine the order in which the items in the view are displayed.

Filter:

You can filter displayed item according to the requirement of view. Let’s take an example if you want to show task in task list assigned to me only. you will compare your Assigned to column equals to [Me]

Tabular View

Provides check boxes for each item so that users can select multiple list or library items to perform bulk operations. This can save lots of time if many items in a list or library must be changed. For example, a user can select and check out multiple documents.

Group By:

Group library and list items by data in the columns.Select up to two columns to determine what type of group and subgroup the items in the view will be displayed in.

Totals:

Totals in this view will show you the total item count in this view.

Style

set the layout for the view.there are multiple styles for views.Basic Table,Boxed,Boxed, no labels,Boxed,Default,Document details,Newsletter,Newsletter no lines,Preview Pane,Shaded.

Folders

There are two option either Show items inside folders or Show all items without folders.Specify whether to navigate through folders to view items, or to view all items at once.

Item Limit

Use an item limit to limit the amount of data that is returned to users of this view. You can either make this an absolute limit or allow users to view all the items in the list in batches of the specified size.

Mobile

In this view, you can enable this view for mobile access and you can set this view as the default view for mobile only.One more option is to show
The number of items to display in list view web part for this view.